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PILOT CRUSHTEC International (PTY) LTD MANUAL

Act 2 of 2000,
 
The Promotion of Access to Information
 
Prepared in accordance with Section 51 of the Promotion of Access to Information Act No. 2 of 2000
 
Effective Date: 15 December 2011
 
Part I: Particulars of the Private Body -
(Information required under section 51(1)(a) of the Act):
 
Name of the Body: Pilot Crushtec International (Pty) Ltd
   
Head of the Body (Information Officer): Melanie Kleinhans
   
Postal Address:
P O Box 30032
  Jet Park 
  Boksburg 
  South Africa 
  1469 
   
Street Address: 26 Yaldwyn Road
  Jet Park / Witfield
   
Telephone Number: +27 (11) 842-5600
   
Fax Number: +27 (11) 842-5610
   
Web address: www.pilotcrushtec.com
   
Contact Details of Information Officer: E-mail: melanieK@pilotcrushtec.com
  Phone: +27 (11) 842-5600
  Fax: +27 (11) 842-5610
 
Part II - Description and Access to the Guide –
(Information required under section 51(1)(b) of the Act):
 
Section 51(1)(b) of the Act refers to the guide as described insection 10, if available, and how to access it.
 
The Human Rights Commission must, within 18 months after the commencement of Section 10 of the Act, compile a guide in each official language. The guide must contain such information as may reasonably be required by a person who wishes to exercise any right contemplated in the Promotion of Access to Information Act, 2 of 2002.
 c.    The regulations regarding the Promotion of Access to Information published under Government Notice No. R187 of 15th February 2002 set forth how the Human Right Commission should make the guide available.
 
Part III - Voluntary Disclosure and Automatic Availability of Certain Records -
(Copy of notice, if any, required under section 51(1)(c) of the Act):
 
Automatically available on Pilot Crushtec International (Pty) Ltd Internet Website – www.pilotcrushtec.com
 
Part IV - Records av ailable in accordance with any other legislation –
(Information required under section 51(1)(d) of the Act):
 
 Legislation
(Select Acts applicable to your company and tick in the corresponding block)
Tick
     
1. Administration of Estates Act, No. 66 of 1965   
2. Arbitration Act No. 42 of 1965   
3. Basic Conditions of Employment No. 75 of1997  x
4. Companies Act No. 61 of 1973  x
5. Compensation for Occupational Injuries and Health Diseases Act No.130 of 1993  x
6. Consumer Affairs (Unfair Business Practices) Act No. 71 of 1988   
7. Copyright Act No. 98 of 1978   
8. Credit Agreements Act No. 75 of 1980   
9. Currency and Exchanges Act No. 9 of 1933   
10. Debtor Collectors Act No. 114 of 1998   
11. Employment Equity Act No. 55 of 1998  x
12. Finance Act No. 35 of 2000   
13. Financial Services Board Act No. 97 of 1990   
14. Financial Relations Act No. 65 of 1976   
15. Harmful Business Practices Act No. 23 of 1999   
16. Income Tax Act No. 95 of 1967  x
17.
Insolvency Act No. 24 of 1936
 
18.
Insurance Act No 27 of 1943
 
19.
Intellectual Property Laws Amendments Act No. 38 of 1997
 
20.
Labour Relations Act No. 66 of 1995
x
21.
Long Term Insurance Act No. 52 of 1998
 
22.
Medical Schemes Act No. 131 of 1998
 
23.
Occupational Health & Safety Act No. 85 of 1993
x
24.
Pension Funds Act No. 24 of 1956
 
25.
Post Office Act No. 44 of 1958
 
26.
Protection of Businesses Act No. 99 of 1978
 
27.
Regional Services Councils Act No. 109 of 1985
x
28.
SA Reserve Bank Act No. 90 of 1989
x
29.
Short Term Insurance Act No. 53 of 1998
 
30.
Skills Development Levies Act No. 9 of 1999
x
31.
Skills Development Act No. 97 of 1998
x
32.
Stamp Duties Act No. 77 of 1968
 
33.
Stock Exchange Control Act No. 1 of 1985
 
34.
Tax on Retirement Funds Act No. 38 of 1996
 
35.
Trade Marks Act No. 194 of 1993
 
36.
Unemployment Contributions Act No. 4 of 2002
x
37.
Unemployment Insurance Act No. 63 of 2001
x
38.
Usury Act No 73 of 1968
 
39. Value Added Tax Act No. 89 of 1991  x

Part V - Access to Information
(Information required under section 51(1)(e) of the Act):

Methods of Access to Manual

  1. Government Gazette to be published
  2. Human Rights Commission – a copy will be made available to the Commission
  3. Pilot Crushtec International (Pty) Ltd Web Page - www.pilotcrushtec.com
    1. The Pilot Crushtec International  (Pty) Ltd Web Page is accessible to anyone who has access to the Internet.

Description of Records

  • About Us
  • Pilot Solutions
  • Pilot Products
  • Pilot Brands
  • SupportLink
  • Installink
  • PartsLink
  • Photo Gallery
  • News
  • Events
  • Contact

Other Record Categories

Commercial and Legal

  1. Contracts and Agreements
  2. Company Confidential – Historical significance
  3. Meeting Minutes
  4. Shareholders
  5. Property Leases and Agreements
  6. Trademark
  7. Insurance
  8. Resolutions – Directors
  9. Correspondence

Financial

  1. Financial Year-end Results
  2. Financial Analysis and Reports
  3. Budgets
  4. Tax and Levies

Human Resources

  1. Employees Personnel Information
  2. Employees History (skills and experience)
  3. Educational Background
  4. Training and Development
  5. Health
  6. Salaries and Wages
  7. Contracts and Agreements
  8. Employment Equity

Marketing

  1. Advertising
  2. Contracts with Suppliers
  3. Product Ranges and Pricing

Health & Safety

  1. Policies
  2. Accidents and Incidents Reports

Request Procedures:

Form of request:

  • The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
     
  • The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
     
  • The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
     
  • If a request is made on behalf of a person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].

Fees:

  • A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee.
     
  • The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
     
  • The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
     
  • After the head of the private body has made a decision on the request, the requester must be notified in the required form.
     
  • If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
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